As the week winds down you finally get to Friday, which for many employees turns out to be the most unproductive day of the week. Most of us are looking forward to the week being over and may be even a bit burned out, and by noon productivity begins to dip. I’ve experienced this many times myself as we use what is left of our precious energy to get through the remaining hours of the day so we can get out of there. I’m going to suggest an alternative for the Friday malaise, and it has to do with using what you have left in the tank mentally and physically to do something that produces value for you and your employer.
The suggestion is to devote as much of the day as possible to planning and cleanup activities. So instead of watching the clock and generally wasting time waiting to get the hell out of there you have something to do that occupies your time and can help you achieve your goals. The following activities and benefits provide the basis for making Friday a productive day versus a waste of time:
- Activity: Plan out all your meetings for the upcoming week, schedule your conference rooms, and align your calendar with your to do list. Benefit: This sets you up for success on Monday and you now have a well thought out plan of attack for the week.
- Activity: Cleanup your email, file everything in folders, respond to any outstanding emails, and delete all the stuff you don’t need. I try to get it down to maybe a dozen messages in my inbox. Benefit: Again you are doing some pretty easy work, and when you come in on Monday you start with a clean inbox. This allows you to focus on the present and the future and not have to deal with unread emails from the previous week.
- Activity: Update your to do list or project schedules, adjusting due dates, adding tasks, and marking tasks complete. Benefit: Now instead of spending precious time next week you have a current to do list and project schedules. While this takes a bit of thought and planning it is not overly taxing.
- Activity: Last but not least plan out what you will do this weekend, if you are like me you have been so busy all week that you haven’t had time to think about what you want to accomplish this weekend. I use an app called Wunderlist for my personal to do list manager because it is simple and works on various devices like my notebook computer, chrome book, and my android phone. Benefit: Instead of ending the day and having no plans for the weekend you now have a pretty good idea of the things you would like to accomplish and planned some recreational time.
None of the above mentioned activities require a lot of brain power, but they all provide value and set the stage for a more productive upcoming week. Because we are generally low on energy, focus on the planning and cleanup activities if you can, and save the stuff that takes real effort for Monday through Thursday. We all need some time to reflect and plan; contrary to what you may think this investment will pay dividends over time. The trick is to take care of the critical things on Friday morning and then if possible devote the afternoon to these these planning and cleanup activities.
I realize this doesn’t apply to all roles and jobs, but there are an awful lot of occupations where this can work.
Have a great weekend, I need to start planning.